Position Summary:

Essential company position providing administrative, design, business, and personal operations support. This position regularly interacts with clients, contractors, business partners, management, and employees. The position requires professional and courteous conduct at all times, excellence in customer service, and a self-starter mindset that can anticipate needs in business and personal lives.

This is NOT an entry level position and requires a strong history of executive administrative experience AND Interior Design or Construction Experience. Please do not apply if you don’t qualify. 

Hours:

• Monday-Friday 8am – 4pm

Position Responsibilities:

Provides administrative and business support and coordination including, but not limited to:

• Material ordering
• State required filings and paperwork
• Communication with business partners and personal relations
• Creating blogs, light social media posts, and company newsletters
• Managing email inboxes
• Utilizing construction management software and/or tracking systems
• Company and personal data management
• Maintaining subcontractor agreements and insurance logs
• Planning company and personal activities and events
• Pickups and deliveries of product samples to job sites, vendors, and clients
• Attending design meetings and take accurate and thorough notes
• Scheduling for business and personal calendars
• Invoice management
• Attending in person monthly meetings and networking events
• Assisting the Design team in staging projects for photography
• Create design and construction documents
• Sending client approvals, contracts, and documents

Provides customer service support and coordination including, but not limited to:

• Answering phone calls on a forwarded company line
• Screening potential clients/projects
• Responding to emails and voicemails
• Progressing vendor and client relationships
• Attending in person client and vendor meetings
• Managing client retention program

This description is intended to illustrate the types of duties and levels of responsibility required of the position. It does not necessarily include all of the specifically related functions and tasks of this position, and does not limit the assignment of additional related duties not mentioned.

Required Qualifications:

• Professional and courteous demeanor with a commitment to excellence
• Highly motivated, self-directed person
• Efficient and effective time management
• Strong problem solving and decision making skills
• Ability to take initiative and work self-sufficiently
• Ability to use discretion and maintain confidentiality
• Minimum 3 years of experience in administrative support or project management
• Minimum 1 year of experience in Design or Construction
• Excellent verbal and written communication skills
• Proficient with Google Drive, Canva, Zoom
• Ability to multitask and work under time constraints
• Reliable transportation and valid drivers license
• Background check and drug screen required

Recommended Qualifications:

• Familiarity with construction processes and materials
• Knowledge in construction management software

Additional Information:

• Work Environment: Some travel within the Charlotte Metro area is required. More than 50% of the position is on-site throughout Charlotte Metro. 
• Office located in Salisbury, NC.
• Benefits: 401k with match, medical insurance, short/long term disability ins, paid vacation, paid holidays
• Salary range: $27-33 per hour based on experience and expertise.

To apply:

Send resume with clear business administration and design or construction history and salary requirements to [email protected]. Due to the volume of applicants, candidates with construction or related experience will only be screened.